Fixture automation cheat sheet

• Add every active team and its format.
• Configure club-wide Match types in Settings (the competition choices managers pick on the form).
• Set pitches/playing areas, changing rooms, availability, closures, and scheduling hours.
• Set the shared manager-form password in Settings. Your club appears under Add Fixture only after it has at least one active team and that password.
• Optional in Settings: extra checkboxes on the fixture form (additional requests), and a standalone function room request form. Function room requests email club admins so they can reply; they are not scheduled.
• Add a contact name and email on each team, and leave Email this contact on release enabled where that person should get schedule emails.
• Add committee-wide addresses under Settings → Release email recipients when they should receive every release or update.

Copy and paste this to anyone who submits fixtures.

Hi,

We're using MyFixtures to plan home fixtures for [CLUB NAME].

Please submit your home fixtures here:
https://myfixtures.co.uk/request

Password: [FORM PASSWORD]

On that page: 

1. Select your club
2. Enter match details
3. Click 'Submit fixture'

You will receive a confirmation email with a correction link. 

If details change, use that link rather than sending a brand-new request.

Thanks

In Settings → Automation you will find optional toggles (all off by default):

1. Automatically schedule fixture submissions
   Accepted or corrected manager submissions queue the planning week. Never-published draft weeks run Rebuild. Currently released weeks only Fill gaps and never move existing allocations. Withdrawn weeks stay manual.
2. Automatically publish schedule updates
   Keeps the already published public URL current after intake scheduling, board moves, and fixture edits. Hard validation errors block publish; warnings (including unallocated) do not. Board edits use a publish-only path (no Fill gaps). Requires the first toggle.
3. Automatically release new weeks
   Optional. After auto-schedule, publishes a never-released draft when there are no hard conflicts (unallocated is allowed). Use this when club admins rarely log in to approve each week. Withdrawn weeks stay manual. Requires auto-publish.
4. Also email contacts when auto-publishing
   Optional. Sends the normal update notification when auto-publish creates a new version. Leave off to update the public URL silently.

Normal scheduling latency is roughly 30–90 seconds. If nothing happens after a few minutes, contact your MyFixtures administrator.

• Auto-publish needs no hard validation errors, and only publishes when the snapshot actually changed. Warnings do not block.
• Provisional fixtures (hard errors) block auto-publish. Unallocated fixtures are warnings and do not block.
• Board moves and unallocates publish as-is (no Fill gaps). Manager intake on a released week still Fill gaps first, then may publish.

1. Confirm teams, contacts, release recipients, manager password, facilities, Match types, and notification delivery.
2. Send the manager invitation and test one known fixture in a future draft week with auto-schedule on.
3. Review the private board, then perform the first manual Release — or enable Automatically release new weeks if the club will not log in each week.
4. Test one controlled submission into that released week with auto-publish still off.
5. Check Weeks, the Fixtures review queue, and Email (outbox).
6. Enable Automatically publish schedule updates only when the draft and released-week results look right. Turn on email separately if you want update notifications.